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- Microsoft office excel 2007 tutorial pdf free free
Microsoft office excel 2007 tutorial pdf free free.Microsoft 365 Training
My friend Karen has issues. No, I'm not talking about those kinds of issues. She's got issues with Microsoft Excel. Every time her boss gives her one of those monster Microsoft Excel spreadsheets the kind that span 10 pages across and have 20, rows of data and says, "Print this," she panics. And then she comes to my desk and begs me to print it for her. I can't say I blame her. Unless you've worked with Microsoft Excel a fair bit, the prospect of formatting something that large for printing is pretty daunting.
I always felt the same way about Lotus for DOS back in its heyday. Yes, I am that old. I promised her I'd break this process down for her so, in case I'm on vacation one day when she really, really needs something printed now , she'll know how to do it herself.
Once you've acquired some basic skills in Excel, the process for formatting a sheet to print is really pretty straightforward:. Most of the time, you need to print the entire thing. But that doesn't let you off the hook here. That's because, even if you want to print all the data the Print Area , you're probably going to want to print the row and column labels on each page the Print Titles.
Printout 1: Pages 1, 2 and 4 of an Excel printout click to enlarge. If you look closely at these Print Preview images, page 1 is fine - you can see the column labels with the fiscal quarter designations at the top and the row labels with the category names on the left. But then page 2 is missing the column labels, and if you look at page 4, none of that is carried over that far into the printout.
The difference here is that I've defined the print area as all of the numbers from cell B3 to AE50 and the print titles as rows 1 and 2 and column A by going into the Page Setup dialog box from the Page Layout tab, then selecting the Sheet tab:. For example, you can insert a custom title at the top and page numbers at the bottom by clicking the Custom Header and Custom Footer buttons:.
The printout is starting to look somewhat better, but there's some further tweaking to be done here. For instance, maybe the sheet makes more sense and prints more attractively printed landscape rather than portrait. Or perhaps it's a good idea to print this on Legal size paper 8. Given we're already in the Page Setup dialog box, we'll just need to explore the other two tabs: Page and Margins. As you can see from above, you can adjust the placement of the headers and footers and the page margins on the Margins tab, and control the orientation portrait versus landscape and the page size letter, legal, ledger, A4, etc.
Notice here, too, that you can also control whether the row and column headings 1, 2, 3 for rows, A, B, C for columns print on your sheet. Excel will also let you set whether the printout order goes horizontal then vertical or the other way around in other words, whether you want the pages to print across, then down.
With some sheets, you may want to be sure that certain information appears together on a page. In the sample sheet, it would probably make the information more readable to print all of a fiscal year's information one sheet across. You're probably familiar with page breaks in Word.
Excel's are different in one key respect: you can define page breaks horizontally and vertically. Go to the View tab on your ribbon and click Page Break Preview. Excel will automatically place some page breaks for you. In Page Break Preview mode, you can literally drag those pre-defined page breaks around on the screen until they're placed where you want them.
If you need to manually insert a page break within your Excel sheet, select the row or column directly after which you want to insert the break, then go to the Page Layout tab and, in the Page Setup section, click the drop-down under Breaks to insert the appropriate break:. If you make a mistake in where you insert your page break, simply drag the page break to the right spot since you're in Page Break Preview mode anyway.
At virtually any point in this process, you can go to Print Preview to check your progress and make a note of any adjustments you need to make. The above menu appears directly to the left of the preview of your document. You can make on-the-fly adjustments within this menu, or click Page Setup at the bottom to go back to the Page Setup dialog for more options. Because these things sometimes are more easily explained by showing you step-by-step, I've added a video below, along with a transcript and a downloadable illustrated version of this entire tutorial.
When a tab is not just a tab, part 1: decimal tabs. Deborah Savadra. I spend an inordinate amount of my time playing with computers and attempting to explain technology to lawyers and law office staff.
It's not always easy, but someone's got to do it. Since Docudavit's inception in , Sid and his teams have worked with over medical practices, law firms, multiple corporations, and 10 government departments.
Your email address will not be published. Required fields are marked. I was never very good at printing excel spreadsheets — the wrong bits would come out in the wrong places! One more trick on printing Excel spreadsheets — sometimes there is too much data to be contained reading across so it cuts off rows and puts them on the next page. You can fix this with the scaling feature in page setup, but a quick fix is to select Fit To and put a really large number like in the second box.
It will automatically scale to keep the data going across on the same page. Thanks for the heads-up! Hi Thanks, and keep up the good work. Not really sure what you mean. Are you wanting to filter rows based on certain text? Great, now how do I get my monster excel sheets into Word with the row and column labels on every page? I have to submit my thesis with appendices as one single pdf.
My appendices are all big though not huge spreadsheets, which also need to be fronted by cover pages eg. I would recommend, instead, that you pdf the spreadsheet and, using whatever pdf software you have, insert the appendices at the appropriate spot into the pdf of your main document. I am trying to set up my Excel worksheets to be ledger tabloid size.
How can I convert my worksheets to this size? I need help ASAP! In addition, I would like to view it in Tabloid, not just print it in that size. Any suggestions? It defaults back to Letter size instead of Tabloid size. I just found this on mrexcel. Plus, since it was a post from it may or may not be relevant. Can you help??? I really need to be able to convert these documents on my laptop to Tabloid size layout and Print Preview them as such.
The issue is the printer s that are attached to the computer running the workbook. Those printer s the default one or whichever you assign at the Control Panel level must have the capability to print on that size paper.
Are you sure their printer can accommodate that size? Maybe you are designing the workbook for them but on your computer, your printer is not the type that handles that size paper. Tom Urtis, May 7, Is there a way to print multiple worksheets to a single pdf where all the worksheets have a different header? I am printing several worksheets as one double sided print workbook job, so because the pages are sometimes in groups of an eneven number of pages I have had to add a trailing blank page every now and then.
My problem is finding a way of supressing the page titles for the blank pages. Can you actually set separate print areas in the same workbook and define which print area has titles and which does not? Thank you so much for posting this, Deborah! Whether you're getting ready for a job interview or just looking to "skill up" to meet daily demands, this Word Skills Checklist can help you find the gaps in your knowledge of basic to intermediate Microsoft Word skills.
Click the button below to download your copy today! Printing those monster Excel sheets. Share 0. Tweet 0. Taming the large spreadsheet: the process. Setting the Print Area and Print Titles. Right off the bat, you're going to need to decide how much of the spreadsheet to print. Let's compare two printouts:. That's what enables the row and column labels to print on every page. Controlling margins, orientation and page size.
At any point, you can click Print Preview to check your progress. Inserting and adjusting page breaks. Previewing and adjusting the final print result. You can also make adjustments directly in Print Preview:. After all that, here's how the sample spreadsheet finally prints:. Download Timed Video Transcript. About the author. Leave a Reply Cancel reply. Post Comment. This is a common problem when working with Excel — thanks for sharing your techniques!
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